The City Clerk’s Office is the keeper of all official records of the City. This includes minutes, agenda, ordinance, resolution, contracts, leases and deeds. The City Clerk is also the custodian of the city seal.

The City Clerk attends and takes the minutes of the regular City Council meetings, Special City Council meetings, Executive Session meetings, Committee of the Whole meetings and Macomb City Township meetings. The Clerk’s Office also maintains the Macomb Municipal Code.

The City Clerk is the Freedom of Information Officer for the City and is also appointed by the State of Illinois as the Local Registrar for birth and death certificates in McDonough County.

The City Clerk is elected every four years at the same time as the Mayor.